Alliance Partners

Sr.

Applications

Key Functionalities

Features

Bulletin Board:
This frameworks serves as allocation to post and share information across your organization

User posts his piece of information on the ‘Bulletin Board’ with the selection of an approver.
Two level approval process.
On approval the news becomes visible to all employees of the organization.

Enables automatic archival after a predefined period of time.
Simple user-friendly interface.

Suggestion Box:
This frameworks invites and publishes suggestions on a topic / problem from the employee of your organization.

Allows an employee to submit suggestions on his or his subordinates behalf.
Appointing the evaluator for suggestions.
A letter acknowledgment / appreciation is sent to the initiator once the suggestion is evaluated.

Mail triggers to evaluator and initiator.
Multi-evaluator provision for suggestions.
Provision to give awards/appreciation letters for suggestions.

Gate Pass:
This frameworks creates an exit pass issued to the visitor/employees for carrying items belonging to the organization out of organization premises.

Employee fills in the Document Exit pass with outgoing company belongings.
Assigns a unique number for each gate pass created.
After the approval cycle is finished, the security personnel at the gate can verify the ‘check out’ with this information.

User specified readership.
Provisional for tracking returnable items can be as an extension of this framework.

Issue Tracking:
This framework enables the employees to air their grievances and seek resolution of issues in a formal manner.

Am employee air his grievances to the designated PRO.
PRO assigned the issue to the concern person.
The assignee addresses the issue before the predefined deadline.

Mail sent to Initiator, PRO and assignee at various stages of issue tracking.
Facility to assign issues, record interim and final replies.

Visitor Appointment: This framework manages the entry and exit of visitors into your factory / office premise.

Information of a planned visit by an employee.
View of all scheduled visit at the gate.
Update of the visit plan when the visitors arrives(with belongings).
Update of the visit when the visitor leaves.

Provision for preparation of a pass for a visitor without prior appointment.
Generates a unique number for each visitor pass.

eClaims System
This framework is used to request Claim with respect to Salary or Petty Cash.

Claims can be requested either by Cash/Cheque/Direct Dr.
Salary related claims are integrated with employee’s annual entitled amount.
Set the amount limit to be paid by Cash.

Ability to generate & print voucher.
Ability to generate reports based on employee’s monthly reimbursement.

IT Help Desk:

This framework enables the employees to log IT related calls.

Subsequent to the call logged by the user, helpdesk then assign the calls to an engineer.
After attending the complaint, the engineer updates the status as resolved or unsolved.

Performance of an engineer can be judged based on factors such as resolution and response time.
Provision to escalate calls if not resolved within stipulated time period.
Provision to record engineers comments.

Project Management:

This framework enables a project manager to manage his software projects efficiently and effectively.

Project Manager breakdowns the project into Activities/Modules.
The Modules are then assigned to the team members.
In depth analysis of the project is possible via generation of various MIS reports at interim stages.

Provision to set time frames for the modules.
Provision for tracking of individual performances.
Provision for “milestones” of a project that defines various stages.
Provision to update daily Timesheet.

Leave Management:

This frameworks enables the employee to apply the for leave, obtain necessary approvals and revoke unutilized approved leaves.

An Employee submits a Leave Request / Encashment giving details like duration, schedule, etc.
The Approver has the status of the un-utilised leave of the applicant.
The employee can revoke his approved leave.

Ability to send mail messages to Approvers and employees after an action is taken on leave request.
Provision for generation of various MIS reports and keeping audit trial.
A Leave Chart to keep track of all employees’ leave schedule.

Travel & Expense Management:
To cater the need of the process of Travel Request and Travel Settlement, for claiming the expense incurred during the travel visit. Also claiming the expense, which are not related to travel.

Submit Travel requests (Domestic & International).
Maintaining Outdoor registers.
Claiming Travel related expenses based on Travel Request.
Claiming Non travel related expenses.

Auto mailer at every stage of workflow.
Acknowledgement by HR informing the initiator about the booking details.
Auto-archival.

Technical Specification

Server

Hardware	Intel Pentium+, 1 GB RAM, 80 GB HDD
Operating System	Windows NT/2K
Application Server	Domino R 6.5+
Database	Notes Database

Clients

Hardware	Intel Pentium+, 512 MB RAM, 20 GB HDD
Operating System	Windows NT/2K/XP
Application	For Web accessing requires Internet Explorer ver 5.0+